Advanced Policies

This section of the software is used to create advanced policies that will only be used under very specific circumstances.

Alternate Work Week

Use this section of the software to create “Alternate Work Weeks” for your employees. This allows you to control how much overtime is paid out in each pay period by transferring hours totals to a different day.

Example: An employee is scheduled to work 5 days during the first week of a bi-weekly pay period, and 4 days the second week. The employee is set up to receive overtime after 40 hours a week. If the employee works for 9 hours each day she will receive overtime hours on the 5th day of the week. Assigning the employee to an alternate work week allows you to transfer some of the hours from the 5th scheduled day of the first week to the first unscheduled day of the second week.

Inserting an Alternate Work Week

1. Click on the main Admin navigation tab, and then on the Advanced Policies link located under the Policies section of the screen.

2. Under the Alternate Work Week header, click on the [ADD ALT WORK WEEK] icon.

3. Enter a name for this policy.

4. From the drop-down menu, select the day of the week on which additional hours will be transferred.

5. Specify the number of hours to remain on the selected week. All exceeding hours for this day will be transferred.

6. From the drop-down menu, select whether the exceeding hours are to be transferred “Forward” to the next work week, or “Backward” to the previous week.

7. Select the number of days to move the exceeding hours from the drop-down menu.

8. If you would like to assign the transferred hours to a Premium Pay Code, select the desired code from the drop-down menu.

9. Click on the [FINISH/SAVE] icon to save the Alternate Work Week policy.

Editing or Deleting Existing Policies

Each existing policy is displayed under the Alternate Work Week header on the main “Advanced Policies” screen.

• Click on the Edit/View link to bring up the details of an existing policy. Review or modify the policy as desired and click on the [FINISH/SAVE] icon to save your changes.

• Click on the  icon to remove an Alternate Work Week policy from the system.

Assigning Employees to an Alternate Work Week

1. Click on the “Employee” tab and then on the “Pay Policies” sub-tab located directly below the main program navigation tabs at the top of the screen.

2. Select the desired employee from the Employee drop-down menu.

3. If you have previously inserted alternate work weeks into the system, each created policy is listed under the Alternate Work Week Policies section of the screen. Put a check mark in the box next to each policy that you would like to apply to this employee.

4. Click on the [SAVE] icon to save the changes that you have made.