How Do I Set Up A Meal Window?

1. Click on the main "Admin" navigation tab, and then on the Meal Policies link located under the Policies section of the screen.
2. Under the section labeled Create a (Meal Window) meal policy click on the [ADD MEAL POLICY] icon.  The "Meal / Lunch Policies" screen opens.
3. Enter the name you would like to use for this policy. Example: Full Time, Part Time, Graveyard, etc.
4. Enter the meal window start time in 24-hour format. For example, if the lunch starts at noon, you would enter 12:00.
5. Enter the end time of the meal window in 24-hour format. For example, if the lunch ends at 1:00 P.M. you would enter 13:00.
6. Enter the deduction amount. For example, if the employee gets an hour for lunch, you would enter 01:00.
7. Put a check mark in the Auto deduct lunch box if you would like a lunch break to be automatically deducted when an employee does not punch out at the time clock.  With this option de-selected, no lunch will be automatically deducted, but the policy will still be used to generate "Short Lunch" and "Long Lunch" error messages on the employee's time card.

8. Put a check mark in the This policy will move one day forward field if you would like to move the lunch deduction forward one day.
   Important: This setting is used for very specific scenarios only.  Click on the link below to view a detailed example of when this setting should be used.  Do not select this setting if any of the given criteria does not apply to you.

• When Should the "Move One Day Forward" Option be Used?

9. Select whether or not you want the system to automatically deduct the remainder of the lunch break when the employee clocks out for less than the specified deduction amount.
   Example: The deduction amount is set to 1 hour. An employee assigned to this meal policy clocks out for lunch at the time clock, and clocks back in 45 minutes later. Do you want the system to automatically deduct the remaining 15 minutes?  If the employee does not clock out for lunch at all, no deduction will occur unless the Auto deduct lunch option is enabled.
10. The Only Include Lunch Punches option is used with Job Transfer Punching. With this option enabled, the automatic lunch deduction will only be overridden if the punches entered during the specified meal window are flagged as "Lunch" punches (either from the clock keypad, or through system entry). This allows employees to enter job transfer punches at the clock during the meal window without overriding their automatic lunch deduction.
11. Click on the [FINISH/SAVE] icon to save your changes.