How Do I Create A Pay Period?

Click on the main Admin navigation tab at the top of the screen, and then on the Pay Periods link, located under the Policies section of the screen.  From the main "Pay Periods" screen, click on the [ADD PAY PERIOD] icon.  The "Pay Period Setup" screen opens.

The steps taken to create a pay period vary depending on the pay period type.  Use the instructions below that correspond to the type of pay period that you are creating.

Daily

1. Select "Daily" from the Select the pay period type drop-down menu.

2. Enter the name that you would like to use for this pay period into the provided field.

3. Under the Pay Period Dates and Overtime Week section of the screen, select the Overtime Week for this pay period from the drop-down menu.  The Overtime Week indicates the starting and stopping days of your weekly overtime period.
   Example: The Overtime Week is set to "Monday - Sunday." "Employee 1" is assigned to an Overtime Policy of "Overtime 1 after 40 hours a week." When the employee clocks out on Saturday he/she is at 38 total hours for the week. The employee clocks in for 4 hours on Sunday. 2 of these hours are counted as Regular, and because the employee has exceeded 40 hours for the week, 2 hours are assigned as Overtime 1. Since Sunday is the last day of the Overtime Week, when the employee clocks in for work on Monday he/she will be starting a new overtime week and no weekly overtime will be calculated for the hours worked.

4. From the drop-down menu, select whether or not you would like to enable Employee Verification. This option requires each employee assigned to this pay period to log into the TimeForce system at the end of each pay period and "verify" that their hours and earnings totals are correct.

5. When "YES" is selected for Employee Verification, the Display verification reminder option appears.  Put a check mark in this box if you would like the system to remind employees who log into the system that a pay period has ended and must be verified.  With this option selected the Days to display reminder option appears.  Enter a number of days after the ending of the pay period for which you would like the system to remind employees to verify their time cards.

6. From the Supervisor Verification drop-down menu, select whether or not you would like to require supervisor users to verify the time cards of the employees that they are assigned to supervise.

7. From the Director Verification drop-down menu, select whether or not you would like to require a "director" (or, payroll person) to verify that the hours and earnings totals of employees assigned to this pay period are correct.

8. Click on the [FINISH/SAVE] icon to save the pay period.

Weekly

1. Select "Weekly" from the Select the pay period type drop-down menu.

2. Enter the name that you would like to use for this pay period into the provided field.

3. Under the Pay Period Dates and Overtime Week section of the screen, select a starting day for this weekly pay period from the drop-down menu.

4. From the drop-down menu, select the Overtime Week for this pay period.  The Overtime Week indicates the starting and stopping days of your weekly overtime period.
   Example: The Overtime Week is set to "Monday - Sunday." "Employee 1" is assigned to an Overtime Policy of "Overtime 1 after 40 hours a week." When the employee clocks out on Saturday he/she is at 38 total hours for the week. The employee clocks in for 4 hours on Sunday. 2 of these hours are counted as Regular, and because the employee has exceeded 40 hours for the week, 2 hours are assigned as Overtime 1. Since Sunday is the last day of the Overtime Week, when the employee clocks in for work on Monday he/she will be starting a new overtime week and no weekly overtime will be calculated for the hours worked.

5. From the drop-down menu, select whether or not you would like to enable Employee Verification. This option requires each employee assigned to this pay period to log into the TimeForce system at the end of each pay period and "verify" that their hours and earnings totals are correct.

6. When "YES" is selected for Employee Verification, the Display verification reminder option appears.  Put a check mark in this box if you would like the system to remind employees who log into the system that a pay period has ended and must be verified.  With this option selected the Days to display reminder option appears.  Enter a number of days after the ending of the pay period for which you would like the system to remind employees to verify their time cards.

7. From the Supervisor Verification drop-down menu, select whether or not you would like to require supervisor users to verify the time cards of the employees that they are assigned to supervise.

8. From the Director Verification drop-down menu, select whether or not you would like to require a "director" (or, payroll person) to verify that the hours and earnings totals of employees assigned to this pay period are correct.

9. Click on the [FINISH/SAVE] icon to save the pay period.

Bi-Weekly

1. Select "Bi-Weekly" from the Select the pay period type drop-down menu.

2. Enter the name that you would like to use for this pay period into the provided field.

3. Under the Pay Period Dates and Overtime Week section of the screen, select a starting day for this pay period from the drop-down menu.

4. The selected Start and End dates are displayed.  If you would like to alternate the starting date, select "YES" from the Would you like to alternate weeks? drop-down menu.

5. From the drop-down menu, select the Overtime Week for this pay period..  The Overtime Week indicates the starting and stopping days of your weekly overtime period.
   Example: The Overtime Week is set to "Monday - Sunday." "Employee 1" is assigned to an Overtime Policy of "Overtime 1 after 40 hours a week." When the employee clocks out on Saturday he/she is at 38 total hours for the week. The employee clocks in for 4 hours on Sunday. 2 of these hours are counted as Regular, and because the employee has exceeded 40 hours for the week, 2 hours are assigned as Overtime 1. Since Sunday is the last day of the Overtime Week, when the employee clocks in for work on Monday he/she will be starting a new overtime week and no weekly overtime will be calculated for the hours worked.

6. From the drop-down menu, select whether or not you would like to enable Employee Verification. This option requires each employee assigned to this pay period to log into the TimeForce system at the end of each pay period and "verify" that their hours and earnings totals are correct.

7. When "YES" is selected for Employee Verification, the Display verification reminder option appears.  Put a check mark in this box if you would like the system to remind employees who log into the system that a pay period has ended and must be verified.  With this option selected the Days to display reminder option appears.  Enter a number of days after the ending of the pay period for which you would like the system to remind employees to verify their time cards.

8. From the Supervisor Verification drop-down menu, select whether or not you would like to require supervisor users to verify the time cards of the employees that they are assigned to supervise.

9. From the Director Verification drop-down menu, select whether or not you would like to require a "director" (or, payroll person) to verify that the hours and earnings totals of employees assigned to this pay period are correct.

10. Click on the [FINISH/SAVE] icon to save the pay period.

Semi-Monthly

1. Select "Semi-Monthly" from the Select the pay period type drop-down menu.

2. Enter the name that you would like to use for this pay period into the provided field.

3. Under the Pay Period Dates and Overtime Week section of the screen, select the first starting day for this pay period from the provided drop-down menu.

4. Select the second starting day for this pay period from the provided drop-down menu.

5. From the drop-down menu, select the Overtime Week for this pay period.  The Overtime Week indicates the starting and stopping days of your weekly overtime period.
   Example: The Overtime Week is set to "Monday - Sunday." "Employee 1" is assigned to an Overtime Policy of "Overtime 1 after 40 hours a week." When the employee clocks out on Saturday he/she is at 38 total hours for the week. The employee clocks in for 4 hours on Sunday. 2 of these hours are counted as Regular, and because the employee has exceeded 40 hours for the week, 2 hours are assigned as Overtime 1. Since Sunday is the last day of the Overtime Week, when the employee clocks in for work on Monday he/she will be starting a new overtime week and no weekly overtime will be calculated for the hours worked.

6. From the drop-down menu, select whether or not you would like to enable Employee Verification. This option requires each employee assigned to this pay period to log into the TimeForce system at the end of each pay period and "verify" that their hours and earnings totals are correct.

7. When "YES" is selected for Employee Verification, the Display verification reminder option appears.  Put a check mark in this box if you would like the system to remind employees who log into the system that a pay period has ended and must be verified.  With this option selected the Days to display reminder option appears.  Enter a number of days after the ending of the pay period for which you would like the system to remind employees to verify their time cards.

8. From the Supervisor Verification drop-down menu, select whether or not you would like to require supervisor users to verify the time cards of the employees that they are assigned to supervise.

9. From the Director Verification drop-down menu, select whether or not you would like to require a "director" (or, payroll person) to verify that the hours and earnings totals of employees assigned to this pay period are correct.

10. Click on the [FINISH/SAVE] icon to save the pay period.

Monthly

1. Select "Monthly" from the Select the pay period type drop-down menu.

2. Enter the name that you would like to use for this pay period into the provided field.

3. Under the Pay Period Dates and Overtime Week section of the screen, select a starting day for this pay period.

4. From the drop-down menu, select the Overtime Week for this pay period.  The Overtime Week indicates the starting and stopping days of your weekly overtime period.
   Example: The Overtime Week is set to "Monday - Sunday." "Employee 1" is assigned to an Overtime Policy of "Overtime 1 after 40 hours a week." When the employee clocks out on Saturday he/she is at 38 total hours for the week. The employee clocks in for 4 hours on Sunday. 2 of these hours are counted as Regular, and because the employee has exceeded 40 hours for the week, 2 hours are assigned as Overtime 1. Since Sunday is the last day of the Overtime Week, when the employee clocks in for work on Monday he/she will be starting a new overtime week and no weekly overtime will be calculated for the hours worked.

5. From the drop-down menu, select whether or not you would like to enable Employee Verification. This option requires each employee assigned to this pay period to log into the TimeForce system at the end of each pay period and "verify" that their hours and earnings totals are correct.

6. When "YES" is selected for Employee Verification, the Display verification reminder option appears.  Put a check mark in this box if you would like the system to remind employees who log into the system that a pay period has ended and must be verified.  With this option selected the Days to display reminder option appears.  Enter a number of days after the ending of the pay period for which you would like the system to remind employees to verify their time cards.

7. From the Supervisor Verification drop-down menu, select whether or not you would like to require supervisor users to verify the time cards of the employees that they are assigned to supervise.

8. From the Director Verification drop-down menu, select whether or not you would like to require a "director" (or, payroll person) to verify that the hours and earnings totals of employees assigned to this pay period are correct.

9. Click on the [FINISH/SAVE] icon to save the pay period.