From
the row of tabs that runs across the top of the screen, click on "Admin."
Click
on the "User Security" link located under the System
Tools header of the Administration
Links section of the screen.
To
create a new user, click on the [ADD USER] icon located in the upper-left
section of the screen (directly to the right of the User
Security header. The “User Info” screen opens, located on the right-hand
side of the screen.
Note: All fields are optional unless specifically noted otherwise.
Select
“Admin” from the Security Role
drop-down menu.
Enter
the User Name that this user will
enter when logging into the TimeForce software. The User Name can be comprised
of letters, numbers, or a combination of both. There is no required number
of characters.
Note: This field is required.
If
you would like the software to recognize this user as an employee that
is set up within the TimeForce database, select the desired name from
the Employee drop-down menu.
Enter
the Password that this user will
enter when logging into the TimeForce software. The Password can be comprised
of letters, numbers, or a combination of both. There is no required number
of characters.
Note: This field is required.
Re-type
the chosen password into the Confirm
Password field.
Note: This field is required.
If
this is an existing user, the Password
Last Changed field displays the date of the last time that this
user’s password was changed (if applicable).
If
you would like the system to require this user to change their password
the first time they log into the system, put a check mark in the Require Password Change option.
The
Time Offset field is used when
you have employees logging into the TimeForce system from a different
time zone. Based on this setting, the system will automatically adjust
all times entered by this employee to compensate for the difference in
hours between time zones. Leave this field at “0” if this user is not
logging in from a different time zone.
The
user profile must be created within the system before permissions can
be assigned. Click on the [UPDATE] icon located in the upper right-hand
corner of the screen to create the user profile.
Click
on the down-arrow icon to the right of the Assigned
Employees header. This drops down the employee assignment section
of the screen. Normally this section of the screen is used to assign which
employees this user is to have access to. However, this setting is not
used when creating an Admin user. An Admin user has unrestricted access
to all employees, regardless of the settings specified here. If you would
like to create a user with customizable employee permissions, use a "Customized
Rights” user type.
Click
on the down-arrow icon to the right of the Permissions
header. This section of the screen is used to view the access rights that
this user is granted. An admin user has unrestricted access to all areas
of the software. If you would like to create a user with definable levels
of access, use a “Customized Rights” user-type.
Click on the [UPDATE] icon
located in either the upper or lower right-hand sections of the screen.
The user is added to the system.
You should now be able
to log out of the TimeForce system and log back in using the User Name
and Password that you just created for this user.