Creating a Net Clock Instance
From
the row of tabs that runs across the top of the screen, click on "Admin." Click
on the "User Security" link located under the System
Tools header of the Administration
Links section of the screen. To
create a Net Clock Instance, click on the [ADD USER] link located in the
upper-left section of the screen (directly to the right of the User
Security header). The "User Info” screen opens on the right-hand
side of the screen.
Note: All fields are optional unless specifically noted otherwise. Select
“Netclock” from the Security Role
drop-down menu. The User Info screen changes based on this selection. Enter
the User Name that will be used
when logging into the network time clock. The User Name can be comprised
of letters, numbers, or a combination of both. There is no required number
of characters.
Note: This field is required. Enter
the Password that will be used
when logging into the network time clock. The Password can be comprised
of letters, numbers, or a combination of both. There is no required number
of characters.
Note: This field is required. Re-type
the chosen password into the Confirm
Password field.
Note: This field is required. If
this is an existing instance, the Password
Last Changed field displays the date of the last time that the
password was changed (if applicable). If
you would like the system to require this user to change their password
the first time they log into the system, put a check mark in the Require Password Change option. The
Time Offset field is used when
you have employees clocking in at the network time clock from a different
time zone. Based on this setting, the system will automatically adjust
all times entered from this netclock instance to compensate for the difference
in hours between time zones. Leave this field at “0” if you do not want
the system to automatically adjust the time. Select
“Executive Client,” “IQ500” or "Advanced" from the Interface
drop-down menu. This setting allows you to select which type of time clock
you want to use.
Executive Client: The executive client
allows you to enter a punch by selecting the punch criteria from drop-down
menus. For example, the employee is selected from a drop-down menu, as
are any department, job, or task entries. This makes it so that you do
not have to use Employee, Department, Job, and Task numbers when punching.
IQ500: This time clock client displays
a graphic of the IQ500 time clock. In order to punch in employees must
enter their card number, and any additional department, job, or task numbers
just as they would when punching in at a physical time clock. Advanced: The advanced client
is an advanced network time clock with the ability to require users to
enter a password when clocking in or out. The IQ
1000 Password on the employee's profile is used as their
network time clock password.
Note: Before
users will be able to punch using the Advanced netclock, they must first
be assigned to the clock in the system. See the "Assigning Employees
to an Advanced Network Time Clock" section below for more information.
Click
on the [UPDATE] icon located in the upper right-hand corner of the screen
to add the netclock instance.
You should now be able
to log out of the TimeForce system and log into the network time clock
using the User Name and Password that you just created.
Assigning Employees to an Advanced Network Time Clock
The main User
Info screen for an Advanced network time clock contains a
section at the bottom of the screen called Assigned
Employees.
To assign employees to
an Advanced netclock, click on the  icon located to the right
of the "Assigned Employees" header. The "Unassigned Employees"
and "Assigned Employees" boxes appear.
From the "Unassigned
Employees" box, select each employee that you would like to assign
to this network time clock. Hold down the {CTRL} or {SHIFT} keys on your
keyboard while clicking to select multiple employees.
Click on the  icon to assign the selected employees to the network time
clock. The
selected names are moved to the "Assigned Employees" box.
Once you have finished
assigning the desired employees, click on the [UPDATE] icon to save the
changes that you have made.
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