Automatically Generating Hours for Selected Employees

With this option enabled, when the system generates the final hours for a pay period (from the "Pay Processing" section of the program), hours for the next period will be automatically generated for the selected employees, based on the Schedule Rule that they are assigned to.

Enabling the Auto Gen Feature

Before this feature can be used it must be enabled from the "System Settings" section of the program.

1. Click on the main "Admin" navigation tab at the top of the screen.

2. From the options under the "Administration Links" section of the screen, click on the Settings link located under the System Tools header. The "General Settings" screen appears.

3. Click on the Edit link located under the System Setup header. The "System Setup" screen opens.

4. Locate the Pay Processing Settings section of the screen and put a check mark in the option that reads "Automatically create hours for selected employees when Processing a Pay Period."

5. Click on the [SAVE SETTINGS] icon located in either the top or bottom right-hand corners of the screen.

Selecting Employees

When processing a pay period, the system will only automatically generate hours for the employees selected in the "Pay Policies" section of the program. The following instructions walk you through selecting employees for automatic hours generation.

1. Click on the main "Employee" navigation tab at the top of the screen.

2. From the row of links at the top of the main "Employee" screen, click on Pay Policies. The main "Pay Polices" screen opens.

3. Use the field labeled Employee at the top of the screen to select the desired employee.

4. From the Pay Policies section located on the right-hand side of the screen, put a check mark in the Auto Gen Hours option.

5. Click on the [SAVE] icon in the lower right-hand corner of the screen to save the changes that you have made.

IMPORTANT:

Hours are automatically generated based on the "Absence Hours" setting located in the Schedule Rule that the employee is assigned to. In order for the feature to work, the employee must be assigned to a schedule in the TimeForce system, and that schedule must be assigned to a Schedule Rule with an "Absence Hours" setting greater than "0."