Creating Task Profiles

Note: All task information is optional unless specifically noted otherwise.

To insert task profiles, click on the "Tasks" link in the row of sub-tabs located directly below the main program navigation tabs.

The Tasks screen is divided into two sections.  The left-hand section of the screen allows you to search for existing tasks.  The right-hand section of the screen displays information about the selected task, and is where you insert new information when creating a task profile.

To create a new task, click on the [ADD TASK] icon located in the Tasks header.  The Task Information screen opens to the right.

  1. Enter a Name and Description for this task.  Letters, numbers, or a combination of both can be used, and there is no minimum number of required characters.
    Note:     The program requires you to enter a task name.

  2. Enter a Export Code for this task.  This setting is used when exporting job information from TimeForce to an external payroll management software (such as QuickBooks or Peachtree).

  3. Enter a Task Number.  This is the number that employees will use to punch into this task at the time clock. The task number can contain a maximum of 10 characters.
    Note:     This field is required.

  4. You must create the task profile before you will be allowed to specify pay rates.  Click on the [ADD] icon in either the upper or lower right-hand corner of the screen.

  5. Under the Pay Rates header, select either "Default," "Premium" or "Rates."  

    • Default means that the employee will be paid for time worked on this task based on the information specified under the employee profile.  

    • Premium allows you to select a premium pay policy for use with this task.  The Premium option will only be available if you have set up "Job/Task Rates" in the Premium Pay section of the software.

    • Rates allows you to select a specific rate of pay that employees working on this task are to receive.

Click on the "Add Rate" link to specify the rates for this task.   The available rates are as follows:

    • Employee Rates: Any employee working on this task will receive an extra percentage on top of their base pay.

    • Flat Amount: Any employee working on this task will receive the specified dollar amount regardless of the number of hours worked.

    • Flat Rate: Any employee working on this task will receive the specified hourly pay rate.

  1. If you would like to program to track "estimated vs. actual" data, enter your estimated task completion information into the Estimated Hours section of the screen.  This information includes Labor Hours, Labor Rate and Labor Quantity.  Once your employees begin clocking in and out of this task, the estimated amounts specified here will be compared against the actual amounts calculated from your employees' punches.
    Note:     The Estimated Hours setup is optional.

  2. Click on the [UPDATE] icon to save the changes you have made to the task profile.