Audit Trail Report

Description:

This report tracks the edits that have been made to your employees' time card data.  The actual and edited punches are displayed, and the date and time that the data was edited is documented along with the TimeForce user who made the changes.

Note: Only punches that have been edited from their original form are included on this report.  Unedited punches are not displayed.  All manually inserted punches have a status of "Edited," unless they are specified as "Raw Punches" at the time of their creation.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Audit Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Use the Date Range fields to enter the range of days for which you would like to view changes to time card data.

• The Employees field allows you to select which employees will be included in this report.  By default all employees are included.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.  The selected employee names are moved to the Viewed Employees box.

3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.
   Note: If you leave the Viewed Employees box empty, the report will display all employees.

• If you would like to track changes made by a specific user only, make the desired selection from the User drop-down menu.

• If you would like to view changes made to employees' time cards who are assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

• If you would like to view changes made to employees' time cards who are assigned to a specific Schedule Rule only, make the desired selection from the Schedule Rule drop-down menu.

• If you would like to view changes made to employees' time cards who are assigned to a specific pay period only, make the desired selection from the Pay Period drop-down menu.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report displays a separate graph for each employee.  The employee's name, ID and card number are displayed at the top of the table, along with the selected report date range.

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.  

• The Department and Supervisor that you selected in the Report Criteria section of the screen are displayed in the header at the top of the report.

• The Date column displays the date of the displayed punches.  Clicking on the date in this column brings up the employee's Time Card for the specified day.

• The Source column displays where the displayed punch came from.  For example, "Time Clock" means that the punch was downloaded from the time clock.  "SS" means that a Self Service user has made changes to the punch.  "Manual" means that the punch was manually inserted into the system.

• The Actual column displays the original punch before edits were made to it.

• The Edited column displays the current edited punch.  Clicking on the punch in this column brings up the "Punch Properties" window for the selected punch.

• The Created column displays the date and time on the edit was made.

• The Active column displays whether or not the punch is currently active.  "YES" means that the punch is active and is being used to calculate hours totals for the employee.  "NO" means that the punch has been deleted (or "inactivated") and is not being taken into account when hours totals are generated.

• The User column displays the username of the employee who made the changes to this punch.

• The Status column displays whether the punch is an "IN" or "OUT" punch.

• The Notes column displays any additional notes that were inserted when the punch was edited.

• The Differential column displays the difference in hours between the original and edited punch.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.