Punch Detail Report

Description:

This report allows you to view a detailed list of each punch that has been processed into the TimeForce database. Multiple levels of information can be tracked for each punch, such as the employee to whom the punch is assigned, the date and time of the punch, the clock that the punch was downloaded from, the punch “In/Out” status, etc.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Audit Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Use the Date Range fields to enter the range of days for which you would like to see clock activity.  Click on the icons to select the dates from a calendar.

• The Employees field allows you to select which employees will be included in this report.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.   The selected employee names are moved to the Viewed Employees box.  If you leave the Viewed Employees box empty, the report will display all employees.
   Note:  The Viewed Employees box is empty by default, thus including all employees in the report.

3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.

• The Worked Department field allows you to select which departments will be included in this report.  By default all departments are included.  Click on the down arrow icon located to the right of the Show Departments header to select departments.

1. All of your departments are listed in the Unused Departments box.  The Viewed Departments box lists the departments that will be reported on.  Select the desired departments from the Unused Departments box and click on the [>>] icon to assign them to the report.  The selected department levels are moved to the Viewed Departments box.

2. To unassign departments from a report, select the desired department levels in the Viewed Departments box and click on the [<<] icon.  The selected departments are moved to the Unused Departments box.
   Note: If you leave the Viewed Departments box empty, the report will display all departments.

3. If you would like to view hours for a specific pay period type only (as in "Daily," "Weekly," "Bi-Weekly," etc.), make the desired selection from the Pay Period drop-down menu.

• If you would like to view employees assigned to a specific Pay Period only, make the desired selection from the Pay Period drop-down menu.

• If you would like to view employees assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

• If you would like to view employees assigned to a specific Schedule Rule only, make the desired selection from the Schedule Rule drop-down menu.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.  

• The Employee column displays the full name of the employee to whom the displayed punch belongs.

• The ID column shows the employee ID of the employee that this punch is assigned to.

• The Card# column displays the card number that the employee is assigned to in the system. This is also the number that employees use to punch at the time clock.

• The Department column displays the default department level that the employee is assigned to in the system.

• The Supervisor column displays the name of the supervisor that this employee is assigned to in the system.

• The Date column shows the date of the displayed punch.

• The Time column shows the time of the displayed punch in 24-hour format.

• The User column displays the username of the TimeForce employee who created this punch.

• The Created Time column displays the date and time at which this punch was created.

• The Worked Department column displays the department level that the punch is assigned to.  This setting will differ from the "Department" column if the employee specified a department number when punching at the time clock.

• The Job column displays the job that the punch is assigned to.

• The Task column displays the task that the punch is assigned to.

• The Status column displays the "IN/OUT" status of the punch.  The software automatically determines whether the punch is an "in" or "out" punch when no status is specified at the clock.

• The Punch Type column displays the "type" of the punch (as in "Normal," "Lunch," "Break," etc.).

• The Entry Type column displays how the punch was created.  For example, a punch that has been downloaded from a time clock will display "Time Clock."  A punch that has been entered through the Self Service module of the program will display "SS."  A punch that has been manually inserted by a supervisor or administrator user will display "Manual."

• The Clock column displays the ID of the time clock on which this punch was created.  For physical time clocks, the Clock ID is displayed.  For manually inserted punches, "Manual" is displayed.

• The IP Address column only applies to punches that have been entered via the Self Service module of the TimeForce system.  It displays the IP address of the machine where the displayed punch was entered.
  Note: On a local network the IP address of the actual machine used to create the punch is displayed.  If the punches have come in via an internet connection, the IP address of the firewall that the punches came through is displayed.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.