Verification Audit Report

Description:

This report allows you to print a history of the employees and supervisors who have verified time cards for the selected pay period.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Audit Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• The Pay Period field allows you to select the type of pay period that you would like to report on (as in "Weekly," "Bi-Weekly," "Semi-Monthly," etc.).

• The Date Range field allows you to select the starting and ending dates of the pay period that you would like to report on.  Use the arrow icons to browse through pay period dates.

• The Employees field allows you to select which employees will be included in this report.  By default all employees are included.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.  The selected employee names are moved to the Viewed Employees box.

3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.
   Note: If you leave the Viewed Employees box empty, the report will display all employees.

• If you would like to view employees assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

• The Type field allows you to select the type of employee that you would like the report to include (as in "Full Time," "Part Time," "Seasonal," etc.).

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.  

• The Employee column displays the employee's full name.

• The ID column displays the employee ID specified in the employee's profile.

• The Card # column displays the card number that the employee uses to punch at the time clock.

• The Department column shows the default department level that the displayed employee is assigned to.

• The Supervisor column displays the name of the supervisor that the employee is assigned to.

• The Employee column displays whether or not the employee has verified their time card for the displayed pay period. A appears in this column when the time card has been verified.  A is displayed for un-verified time cards.

• The Verified Date column displays the date and time that the employee verification was performed.

• If the time card has been verified by a Supervisor user, the Verified By column displays the user name of the supervisor who performed the verification.

• The Verified Date column displays the date and time that the Supervisor user performed the verification.

• If the time card has been verified by a payroll director, the Director column displays the user name of the user who performed the verification.

• The Verified Date column displays the date and time that the director performed the verification.

• Any time edits are made to a verified pay period, the time card is automatically "unverified."  The UnVerified By column displays the user name of the employee who made edits to the verified time card, thus unverifying it.

• The UnVerified Date column displays the date and time at which the time card was unverified.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.