Who's In Report

Description:

This report allows you to print a list of your employees and their current time clock status.  Use this report to verify which employees have shown up for work and which have not.  

Note:  In order to use this report you must first download your time clock.  You cannot print reports on data that is being stored by the time clock.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

  • The Audit Reports field allows you to select a different report from the drop-down menu.

  • Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

  • Use the Date Range fields to enter the range of days that you would like this report to include.

  • The Employees field allows you to select which employees will be included in this report.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

    1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

    2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.   The selected employee names are moved to the Viewed Employees box.  If you leave the Viewed Employees box empty, the report will display all employees.
      Note:        The Viewed Employees box is empty by default, thus including all employees in the report.

    3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.

  • If you would like to view data for hours assigned to a specific department only, make the desired selection from the Worked Department drop-down menu.

  • If you would like to view data for employees who are assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

  • If you would like to view data for employees who are assigned to a specific Schedule Rule only, make the desired selection from the Schedule Rule drop-down menu.

  • If you would like to view data for employees who are assigned to a specific pay period only, make the desired selection from the Pay Period drop-down menu.

  • If you would like to view data for employees who are assigned to a specific term only (as in "Full-Time," "Part-Time," "On-Call," etc.), make the desired selection from the Term drop down menu.

  • Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
    Example:     "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

  • The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.  

  • The Employee column displays the employee's full name.

  • The ID column displays the employee's ID within the software.

  • The Card# column displays the number that the employee uses to punch in at the time clock.

  • The Department column displays the employee's default department assignment.

  • The Supervisor column displays the supervisor that the employee is assigned to.

  • The Worked Hours column displays the department that the last punch was assigned to.  This setting takes into account any department transfers or overrides that the employee entered into the time clock.

  • The Last Punch column details the last time that the employee made a punch at the time clock.

  • The Status column gives you the employee's current time clock status (as in "IN," "OUT," "ABSENT," etc.).

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.