Department List Report

Description:

This report gives you a basic list of each Department Level that has been entered into the system.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Employee Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Select one of the following from the Sort By drop-down menu:

• Department: The report is sorted alphabetically by department name.

• Department Structure: Your department structure is displayed in a tree-directory (just like the one displayed under the "Admin" section of the program).

• Department Number: The report is sorted numerically by department number.

Click on the [DISPLAY REPORT] icon located directly below the Sort by section of the screen to generate the report.

Report Output:

The report output depends greatly on which option you selected in the Sort By field when selecting report criteria.

If you selected "Department Structure," the report displays your departments in a tree-directory (very similar to the one seen in the "Department Structure" section of the main Admin screen.

If you selected "Department" or "Department Number," the report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

• The Department column displays the name of the department level.

• The Department # column displays the number assigned to this level.  This is the number that your employees use to punch in to and out from this department at the time clock.

• If the displayed department is a sub-department, the main department level that the sub-department is assigned to is displayed in the Parent Department column.  If the department level is a top-level department, your company name is displayed as its "Parent Department."

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.