Absence Requests Report

Description:

This report gives a listing of each employee absence that has been recorded by the system. This allows you to track when and how often your employees are absent, as well as what kind of absences they are taking (such as Sick, Vacation, Personal, etc).

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Enter a beginning and ending date for the report into the Date Range fields.  Click on the icon at the end of the field to select the dates from a calendar.
  Example: If you want to print reports for one pay period only, enter the beginning date for the pay period into the first field, and the pay period ending date into the second field.  Leaving the Date Range fields blank will generate a report on all time card data based on the remaining criteria selections.  For example, you can print a report on all time card data for a specific employee, etc.

• If you would like to report on a specific absence type only (such as Vacation, Sick Leave, Personal, etc.), make the desired selection from the Absence Type drop-down menu.

• If you want to view data based on the department that the sender is assigned to, make the desired selection from the Sender's Department drop-down menu.

• If you want to view data based on the department that the recipient is assigned to, make the desired selection from the Recipient's Department drop-down menu.

• If you would like to filter the report by the supervisor that the sender is assigned to, make the desired selection from the Sender's Supervisor drop-down menu.

• If you would like to filter the report by the supervisor that the recipient is assigned to, make the desired selection from the Recipient's Supervisor drop-down menu.

• If you would like to view requests from a specific sender only, make the desired selection from the Sender drop-down menu.

• If you would like to view requests to a specific recipient only, make the desired selection from the Recipient drop-down menu.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  Put a check mark in the box next to each type of information that you would like the report to display.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.  

• The first column displays the status of the absence request.

• The Time column displays the date and time assigned to the absence request.

• The Type column displays the requested absence type (as in "Sick," "PTO," etc.).

• The Hours column displays the requested number of absence hours.

• The Requested By column displays the name of the user who requested the absence.

• The Department column displays the department level that the sender of this request is assigned to.

• The Supervisor column displays the name of the supervisor that the sender of this request is assigned to.

• The Department column displays the department level that the recipient of this request is assigned to.

• The Supervisor column displays the name of the supervisor that the recipient of this request is assigned to.

• The Message column displays the message that was entered when the request was created (if any).

• Click on the icon to delete the absence request.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.