Delete Existing Schedules

This option allows you to mass delete all schedules for all employees for the specified date and time range.

WARNING-- This process cannot be undone. Deleted schedules are permanently removed from the program database. It is recommended that you make a backup of your database before using this option.

1. Click on the main "Schedule" tab at the top of the screen, and then on the Create Schedule link.

2. From the Schedule Type drop-down menu, select "Delete Schedule."

3. In the Date Range fields, enter the range of days for which all schedules for the selected employees will be deleted. Click on the icons to select the date range from a calendar.

4. The Employees section allows you to select employees whose schedules you would like to delete. To select employees, click on the arrow icon at the far right of the screen. The Unused Employees and Viewed Employees boxes appear.

• All of your available employees are displayed in the Unused Employees box. To filter this list by the department that your employees are assigned to, make the desired selection from the Filter by Department drop-down menu at the top of the screen. Click on the icon to make your selection from a department map. If you would like the list of employees to be sorted by seniority, put a check mark in the Sort by Hire Date field.

• Highlight the desired employees by clicking on their names in the list (hold down the <CTRL> key on your keyboard while clicking to select multiple names).

• Click on the [>>] icon to select the highlighted employees. The selected names are moved to the Viewed Employees box.
  Note: If the Viewed Employees box is left empty, schedules for all employees will be deleted.

5. The Department section allows you to delete schedules for employees who are assigned to a specific department level only. To select department levels, click on the arrow icon located at the far right of the screen. The Unused Departments and Viewed Departments boxes appear.

• All of your available department levels are displayed in the Unused Departments box. Highlight the desired department levels by clicking on their names in the list (hold down the <CTRL> key on your keyboard while clicking to select multiple names).

• Click on the [>>] icon to select the highlighted departments. The selected names are moved to the Viewed Departments box.
  Note: If the Viewed Departments box is left empty, schedules for employees in all departments will be deleted.

6. If you would like to delete schedules for employees assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

7. Enter the desired Start Time and End Time.  For example, an employee is scheduled to work from 8-10, 12-2 and 4-6.  The 12-2 schedule needs to be removed without removing the other two schedules.  The start time would be set to "12:00" and the end time would be set to "14:00."

8. In the Days section of the screen, put a check mark in the box for each day of the week for which you would like to delete schedules.  This setting works within the specified Date Range.  For example, the date range is set to the first day of May to the last day of May. If you would like to delete schedules for every Monday in the month of May only, put a check mark in the "M" box and leave all other boxes blank.

9. Click on the [DELETE SCHEDULES] icon to permanently remove the specified schedules from the system.
   WARNING-- Double-check your settings before clicking on this icon. There is no way to recover schedules that have been deleted from the system.