Weekly Schedule

The arrow icons on either side of the [VIEW SCHEDULE] icon allow you to scroll through schedule dates (these icons are not displayed when viewing the schedule in a separate window). The [<<] and [>>] icons scroll through four weeks at a time while the [<] and [>] icons scroll through a week at a time.

The schedule is displayed as a graph, with the days of the week represented as columns. The date is displayed in the headers at the top and bottom of each column. Each employee that is scheduled to work on a particular day is listed in the appropriate column with their scheduled start and stop times displayed in the bar located under their name.

The color of the bar defines the status of the employee’s schedule.

• A BLUE bar means that the employee is currently scheduled to work.

• A RED bar means that the employee was scheduled to work but will be absent for the shift, and no replacement has been found.

• A GRAY bar means that the employee will be absent for the shift, but a replacement has been found.

• A GREEN bar means that the employee was not originally scheduled to work, but has been called in to cover for an absent employee.

• A BLACK bar means that an absence code exists on the employee's time card for the day. The absence code and number of hours are shown on the bar. Employees do not have to be scheduled in order for this bar to appear. The absence can be either a "Paid" or "Unpaid" absence.

See Schedule Replacement for instructions on schedule replacement.

Clicking on any bar in the table brings up a detail of the employee’s schedule for the day in the lower left-hand corner of the screen (if the schedule is being displayed in a separate window, the detail is displayed on the main TimeForce screen).

• The Start Date field displays the date and time that the employee is scheduled to begin work. Edit these fields as desired. Click on the icon to select the start date from a calendar.

• The End Date field displays the date and time that the employee is scheduled to be off. Edit these fields as desired. Click on the icon to select the end date from a calendar.

• The Schedule Rule field displays the rule template that is currently applied to this schedule. Make the desired selection from the drop-down menu. With a Schedule Rule selected, the lower right-hand section of the screen displays the rule details. See Schedule Rules for instructions on setting up and using rules.

• Click on the [UPDATE] icon to save the changes that you have made. Click on [REPLACE] to schedule a replacement for this schedule.  See Schedule Replacement for more information. Click on [DELETE] to remove this daily schedule from the system.