Creating a "Comp" Absence Code

An absence code must be created which deducts from the available comp time hours.

1. Click on the main Admin navigation tab, and then on the Absence Codes link located under the Policies section of the screen. The “Absence Codes” screen opens.

2. Click on the [ADD ABSENCE] icon to insert a new absence code.

3. Enter a name for this absence code as you would like it to appear in the software.

4. Select “Paid” from the drop-down menu asking whether you would like hours specified with this code to be Paid or Unpaid.

5. Put a check mark in the box next to each rule that you would like to apply to this absence code:

• Do you want hours assigned to this absence code to count towards Hours Worked Based accruals?
  Example: An employee is assigned to an Hours Worked Based accrual policy which states that she receives 2 hours of Vacation time for every 80 hours worked. The employee uses 8 hours of comp time. Would you like the 8 hours of comp time to count as 8 of the 80 hours worked for the accrual policy?

• Do you want hours assigned to this absence code to count toward Overtime?
  Example: An employee is assigned to an overtime policy which states that he receives time-and-a-half for working over 40 hours in a week. The employee uses 5 hours of comp time. Do you want the comp time hours to count as 5 of the 40 weekly hours worked for the overtime policy?

• Put a check mark in the These types of Absence Codes will deduct from Compensatory Time field. This is specifying that you would like the hours assigned to this absence code to be deducted from the employee’s available comp time hours total.

6. In the field asking what Accrual you would like this absence code to deduct from, select “None.”

7. If you would like comp time hours to be assigned to a Premium Pay Code, select the desire code from the drop-down menu.

8. Click on the [FINISH/SAVE] icon to add the absence code.