Using the "Allocate Hours" Feature

Hours are allocated from the Time Cards section of the program.

  1. Click on the main “Time Card” navigation tab at the top of the screen.

  2. Each daily hours total is displayed under the Accumulated Hours header. Click on the hours total that you would like to allocate hours for. The “Select Hours” screen opens.

This screen displays an entry for each set of “IN” and “OUT” punches. For example, an employee clocks in at 8:00 a.m., and then clocks out for their lunch break at 10:30. The employee clocks back in from lunch at 11:00, and clocks out for the day at 3:00 p.m. The “Select Hours” screen displays two entries, one for 2 and one half hours, the second for 4 hours.

The following punch information is displayed on this screen:

    • Date-- This column shows the date assigned to the displayed hours.

    • Hours-- This is the number of hours between the employee’s “IN” and “OUT” punches.

    • Scheduled-- This column tells you whether or not the employee was scheduled to work the displayed hours.

    • Department-- This is the department level that the displayed hours are assigned to. This setting is taken from either the department number that the employee entered at the time clock, or if no department was entered, the employee’s default department assignment.

    • Shift-- If the employee is assigned to work a shift on the displayed “Date,” this column displays the name of the shift that the employee is assigned to.

    • Premium-- If the displayed hours total is assigned to a Premium Pay code, the assigned code is displayed in this column.

    • Overridden-- This column displays whether the displayed hours total has been edited using the “Allocate Hours” feature.

    • Job-- This is the Job Profile that the displayed hours total is assigned to.

    • Task-- This is the Task Profile that the displayed hours total is assigned to.

    • Qty-- This is the number of finished pieces assigned to the displayed hours total.

  1. To allocate an hours total, click on the “Edit” link to the right of the screen. The “Enter Hours For” screen opens. The options on this screen are as follows:

    • Enter Hours-- This field allows you to enter the number of hours that you are allocating. Select the first field to enter an hours total (such as 3 hours). Select the second field to enter a time range (such as from 12:00 to 15:00).
      Note: You are not allowed to add more hours than the hours total for the day. The “Total Hours Edit” permission must be granted in order to add additional hours.

    • Premium-- If the hours total for the day is assigned to a Premium Pay Code, the assigned code is displayed in this field.
      Note: This field is not editable. The “Total Hours Edit” permission must be granted in order to edit this field.

    • Department-- If you would like to allocate these hours to a department level, select the desired level from this drop-down menu.

    • Shift-- If you are scheduled to work a shift on this day, the assigned shift is displayed in this field.
      Note: This field is not editable. The “Total Hours Edit” permission must be granted in order to edit this field.

    • Job-- If you would like to allocate these hours to a Job, make the desired selection from this drop-down menu.

    • Task-- If you would like to allocate these hours to a Task, make the desired selection from this drop-down menu.

    • Qty-- This is the number of finished pieces assigned to the displayed hours total.

    • Adjustment-- This field is used with the "Pay Period Adjustment" feature, and is not used when allocating hours.

    • Pay Period-- This field is used with the "Pay Period Adjustment" feature, and is not used when allocating hours.

    • Override-- This field is used with the "Pay Period Adjustment" feature, and is not used when allocating hours.

  1. Click on the [ENTER] icon to save the allocated hours.

  2. The information on the “Select Hours” screen is updated to reflect the changes you have made.

Although you are not allowed to enter additional Time Card hours, it is possible to enter fewer hours than the original daily total. The [ADD HOURS] icon in the upper left-hand corner of the screen allows you to create a new entry for any hours that are not allocated. This option is only available when you have entered fewer hours than the original hours total for the day.

Click on the [X]  icon to remove an entry from the daily hours total.