Accrual Policies and Absence Codes

Absence codes in the TimeForce software can be assigned to your accrual policies, allowing you to deduct hours for multiple absence codes from only a few accrual policies.

For example, your company uses only one accrual policy named "Paid Time Off," or "PTO."  All employees that are eligible to receive accruals earn hours based on this policy.

When setting up your absence codes, multiple codes can be set up to deduct from the "PTO" accrual policy.  This means that "Sick Time," "Vacation Time" and "Personal Time" all can be set up to deduct from the employee's awarded "PTO" hours.

Absence codes can also be set up which do not deduct from an accrual policy.  For example, an absence code of "Unpaid" can be created which does not deduct from your employees' accrued hours totals.

You will only be allowed to assign absence codes to your employees if they are also assigned to the corresponding accrual policy.  Using the above example, when  inserting an absence for an employee who is assigned to the "PTO" accrual policy, you will be given the option of specifying the absence as any one of the following: "Sick Time," "Vacation Time," "Personal Time," or "Unpaid."  When inserting an absence for an employee who is not assigned to the "PTO" accrual policy, you will only be allowed to specify the absence as "Unpaid."

To set up accrual policies, click on the main "Admin" navigation tab, and then on the Accrual Policies link located under the Policies section of the screen.  Click on Absence Codes in the same section to create absence codes.