How do I Insert a Premium Pay Code?
- From the main Premium Pay Codes screen, click on
the [ADD PREMIUM PAY] icon. The
Premium Pay Codes Setup
screen opens.
- Enter a name for this premium pay code.
From the drop-down
menu, select how this code will be applied:
This setting defines
where the option to use this code will be given. For
example, when assigning a premium pay code to a Holiday List, only codes
with a type of "Holiday List" will be available for selection.
If you have selected that the premium pay code will be used for "Worked
Hours," the setup steps will vary slightly. Follow
the steps below for the type of premium pay code that you have selected.
Worked Hours
Enter
the range of days during which you would like this premium pay policy
to be applied into the Effective Date
fields. Click
on the  icons at the end of each field to select the desired
dates from a calendar. Put
a check mark in the This policy move
one day forward field if you would like to move the premium hours
forward one day.
Important: This setting is used for very specific scenarios
only. Click
on the link below to view a detailed example of when this setting should
be used. Do
not select this setting if any of the given criteria does not apply
to you.
The
system gives you three options for selecting when the premium pay policy
goes into effect:
Select
the first field if you would like the policy to be in effect for a range
of time during the day (as in, from 7 A.M. to 10 P.M., etc.). Enter
the desired start and stop times into the appropriate fields.
Note: All times must be entered in 24-hour format. Select
the second field if you would like to award employees with a premium rate
of pay after a certain number of daily hours have been worked (this would
be used to award an employee with premium pay for working over 8 hours
a day,
etc.). Enter
the number of daily hours that must be worked before the policy will go
into effect. Select
the third field if you would like to award employees with a premium rate
of pay after a certain number of weekly hours worked (this would be used
to award an employee with premium pay for working over 40 hours a week,
etc.). Enter
the number of weekly hours that must be worked before the policy will
go into effect.
Put
a check mark in the box for each day of the week on which you would like
this policy to go into effect. Put
a check mark in the box if you would like the premium to be applied after overtime. Put
a check mark in the box if you would like hours assigned to this premium
to be applied to hours based accruals. In
the Select how the Premium Pay Code will
be calculated section of the screen, put a check mark in the first
box if you would like hours assigned to a premium pay code to count towards
overtime. The
system gives you four different options for calculating premium pay:
Pay Multiplied by Factor: The employee's
regular rate of pay is multiplied by a factor ("1.5" would be
entered to award an employee with time-and-a-half). Enter
the desired factor into the Enter the
factor, premium or flat rate field. Pay Plus Premium: A premium rate is
added to the employee's regular rate of pay (".50" would be
entered to award an employee with an extra fifty cents an hour). Enter
the desired premium into the Enter the
factor, premium or flat rate field. Flat Rate: The employee's regular rate
of pay is ignored, and the specified hourly pay rate is given ("12.00"
would be entered to award an employee with twelve dollars an hour). Enter
the desired rate into the Enter the factor,
premium or flat rate field. Pay Rate Formula: This option is used
in place of a factor, premium or flat rate and allows you to create a
formula with which the premium pay rate will be calculated. With this
option selected, the Employee Base Rate
field appears. This field contains 4 options.
Note: A fifth option appears if you are using "Employee
Pay Levels." Select
whether you would like the premium rate to be based off of the employee’s
hourly wage, or an “Employee Pay Level.” Using pay levels allows you to
assign employees to the same premium policy while paying them at different
rates, based on their pay level settings. See System
Setup for instructions on setting up employee pay levels.
The
first option allows you to specify whether you want the employee’s base
pay rate added to, multiplied by, subtracted from, or divided by the defined
rate. The
second option is where you specify the rate that will be added to, multiplied
by, subtracted from, or divided by the employee’s base pay rate (as in,
the employee’s pay rate multiplied by 1.5, or the employee's base pay
rate plus 50 cents, etc.). Select
either added to or multiplied by from the third option. The
fourth option allows you to select whether you would like this formula
calculated based on the number of hours worked or the piece quantity entered
at the time clock.
Note: Quantities are used with the Job Tracking module
of the software.
Example:
The "Employee Base Rate" field is set up as follows: [
+ ] [.50] [ * ] [Hours]. The employee would receive an additional 50 cents
for each hour worked.
Click on the [FINISH/SAVE] icon to add the
premium pay code.
Holiday List, Schedule/Departmental or Job/Task Hours
In
the Select how the Premium Pay Code will
be calculated section of the screen, put
a check mark in the box if you would like the premium to be applied after
overtime. Put
a check mark in the box if you would like hours assigned to this premium
to be applied to hours based accruals. The
system gives you four different options for calculating premium pay. Put
a check mark in the box if you would like hours assigned to a premium
pay code to count toward overtime, and select the method of calculation:
Pay Multiplied by Factor:
The employee's regular rate of pay is multiplied by a factor ("1.5"
would be entered to award an employee with time-and-a-half). Enter
the desired factor into the Enter
the factor, premium or flat rate
field. Pay Plus Premium: A premium rate is
added to the employee's regular rate of pay (".50" would be
entered to award an employee with an extra fifty cents an hour). Enter
the desired premium into the Enter the
factor, premium or flat rate field. Flat Rate: The employee's regular rate
of pay is ignored, and the specified hourly pay rate is given ("12.00"
would be entered to award an employee with twelve dollars an hour). Enter
the desired rate into the Enter the factor,
premium or flat rate field. Pay Rate Formula: This option is used
in place of a factor, premium or flat rate and allows you to create a
formula with which the premium pay rate will be calculated. With this
option selected, the Employee Base Rate
field appears. This field contains 4 options.
Note: A fifth option appears if you are using "Employee
Pay Levels." Select
whether you would like the premium rate to be based off of the employee’s
hourly wage, or an “Employee Pay Level.” Using pay levels allows you to
assign employees to the same premium policy while paying them at different
rates, based on their pay level settings. See System
Setup for instructions on setting up employee pay levels.
The
first option allows you to specify whether you want the employee’s base
pay rate added to, multiplied by, subtracted from, or divided by the defined
rate. The
second option is where you specify the rate that will be added to, multiplied
by, subtracted from, or divided by the employee’s base pay rate (as in,
the employee’s pay rate multiplied by 1.5, or the employee's base pay
rate plus 50 cents, etc.). Select
either added to or multiplied by from the third option. The
fourth option allows you to select whether you would like this formula
calculated based on the number of hours worked or the piece quantity entered
at the time clock.
Note: Quantities are used with the Job Tracking module
of the software.
Example:
The "Employee Base Rate" field is set up as follows: [
+ ] [.50] [ * ] [Hours]. The employee would receive an additional 50 cents
for each hour worked.
Click on the [FINISH/SAVE]
icon to add the premium pay code.
|