Creating a Generic ASCII Template

  1. Click on the main "Admin" navigation tab, and then on the Exports link located under the System Tools section of the screen.
  2. From the main "Exports" screen, click on the [CREATE EXPORT TEMPLATE] icon.
  3. Enter a name for this template as you would like it to appear in the software.
  4. Select "ASCII" from the Export Type drop-down menu.
  5. Click on the [CONTINUE] icon.

  6. Select the Version of the ASCII export that you would like to use from the drop-down menu. The available options are as follows:

    • Daily Details: Exports the number of hours worked per-day for each employee.

    • Summary Totals: Exports a total of hours worked per-employee for the date range specified by the pay period.

    • Job Summary: Exports a total number of hours worked on each job and task for each employee during the range of dates specified by the pay period.
      Note:       This option will only be available if you are using the Job Tracking module of the TimeForce software.

    • Job Daily Details: Exports the number of hours worked on each job and task per-day for each employee.
      Note:       This option will only be available if you are using the Job Tracking module of the TimeForce software.

  7. In the Disbursement Map Codes screen, enter the pay codes that you would like to use for the following pay types: "Other," "Pay Adjustment," "Tips - Cash," and "Tips - Credit."

  8. If you would like to select specific pay types to be exported, click on the [SELECT PAY TYPES] icon. If not, click on the [CONTINUE] icon to move on to the next step.

    • The Available Pay Types box displays all of your available TimeForce pay types.
    • The Pay Types Selected box displays the pay types that are selected to be exported.
    • Highlight the desired pay types and click on the [>>] icon. This assigns the selected pay types to be exported.

    • Once you have specified the desired pay types to be exported, click on the [SAVE] icon, and then on the [CONTINUE] icon to move on to the next step.

  9. If you would like to insert specific codes for each of your department levels, click on the [MODIFY] icon located in the Department Export Codes field. Otherwise, click on the [CONTINUE] icon to move on to the next step.

    • Enter the export code that you would like to use for each of your department levels.

    • Click on the [SAVE] icon to save your changes, and then on the [CONTINUE] icon to move on to the next step.

Hours Codes

This is the screen that is used to enter the pay codes used in your payroll software. The drop-down menu at the top of the screen allows you to select a department. This is used when you want to insert a different set of pay codes for each of your individual departments, making it so that departmental hours totals are exported which are broken down into "Regular" and "Overtime" levels.

Each TimeForce hours type is listed in the Hours Type column on the left-hand side of the box. Each hours type can be broken down into six different levels: "Regular," "OT1," "OT2," "OT3," "OT4," and "Comp Time."

The hours types are broken up into different sections, the first of which is Regular and Holiday hours.

The second section is Absence Codes. This section allows you to set up a pay code for each accruing and non-accruing absence code that hours are deducted from (as in "Vacation" or "Sick Time"). Leave this section blank if you do not wish to have your hours totals broken down by hours assigned to an absence code.

The third section is Premium Pay Types. This section is used when you want to export hours and earnings totals for your premium pay policies which are broken down into "Regular" and "Overtime" levels. Premium pay totals are exported in addition to individual employee totals. Leave this section blank if you do not wish to export hours totals for premium pay policies.

Click on the [FINISH/SAVE] icon to add the export template.