Error Point Summary Report

Description:

Error Points allow you to specify a number of "points" for each time card error.  As these errors accumulate on an employee's time card, the number of points acquired increases accordingly.

This report allows you to view the number of error points assigned to your employees.

Note: The number of points that is awarded for each error can be configured from the Error Point Setup section of the program.

Report Criteria:

The Report Criteria screen opens when you click on the report name from the main "Reports" section of the software.  This screen is where you tell the system what data you would like it to report on.

• The Audit Reports field allows you to select a different report from the drop-down menu.

• Put a check mark in the Launch Report in Separate Window box if you would like the report to open in a new web browser window.  With this option de-selected the report is displayed directly below the Report Criteria section of the screen.

• Use the Date Range fields to enter the range of days for which you would like to view the number of error points accumulated.  Click on the icons to select the dates from a calendar.

• The Employees field allows you to select which employees will be included in this report.  By default all employees are included.  Click on the down arrow icon located to the right of the Show Employees header to select employees.

1. To view employees from a specific department only, select the desired department from the Department drop-down menu.

2. All of your employees are listed in the Unused Employees box.  The Viewed Employees box lists the employees that will be reported on.  Select the desired employees from the Unused Employees box and click on the [>>] icon to assign them to the report.  The selected employee names are moved to the Viewed Employees box.

3. To unassign employees from a report, select the desired employee names in the Viewed Employees box and click on the [<<] icon.  The selected employees are moved to the Unused Employees box.
   Note: If you leave the Viewed Employees box empty, the report will display all employees.

• If you would like to view error points for employees who are assigned to a specific pay period only, make the desired selection from the Pay Period drop-down menu.

• If you would like to view error points for employees who are assigned to a specific supervisor only, make the desired selection from the Supervisor drop-down menu.

• If you would like to view error points for employees who are assigned to a specific Schedule Rule only, make the desired selection from the Schedule Rule drop-down menu.

• If you would like the report to display error points generated from a specific absence type only, make the desired selection from the Absence Type drop-down menu.

• Use the Sort by field to select how the information on the report will be sorted.  Two sort levels can be specified.
  Example: "Department" is selected in the first field, and "Employee Name" is selected in the second.  The report will be sorted first by the department level that the employees are assigned to, and then alphabetically by employee name.

• The Options section allows you to select how much information is to be displayed on this report.  The area of the screen is divided into two sections.  Basic employee/report options are located on the left-hand side of the screen.  The right-hand side of the screen allows you to select and de-select specific errors to be reported on.

Click on the [DISPLAY REPORT] icon located directly below the Options section of the screen to generate the report.

Report Output:

The report is separated into columns.  The header at the top of the report lists the type of information that is displayed in the column below.

Note: The report output depends greatly upon what you selected in the Options section of the Report Criteria screen.

• The Employee column displays the employee's full name.

• The ID column displays the ID that the employee is assigned to in the system.

• The Card # column displays the card number that the employee is assigned to in the system.  This is the number that the employee uses to punch at the time clock.

• The Department column displays the default department level that the employee is assigned to.

• The Supervisor column displays the name of the supervisor that the employee is assigned to in the system.

• The Error column displays the name of the time card error being reported on.

• The Occurrences column displays the number of times that the error being reported on was found on the employee's time card during the specified date range.

• The Points column displays the number of error points that has been awarded to the employee, based on the number of occurrences and the number of error points specified for this error in the Error Point Setup section of the program.

• The number of occurrences and points is totaled at the bottom of the report.

Click on the [SAVE] icon in the upper right-hand corner of the screen to save this report to a separate file.  Click on the [PRINT] icon to print the report.