Error Point Setup

Error Point Setup is used with the Error Monitoring program option.  It allows you to specify a number of "points" for each time card error.  As these errors accumulate on an employee's time card, the number of points acquired increases accordingly.

Disciplinary Scales can be used in conjunction with Error Points, allowing supervisors to view a suggested course of disciplinary action to be taken against an employee based on the number of error points. The number of points that an employee has accumulated can also be viewed by printing the Error Point Summary report.

Error Types

The time card errors in the TimeForce system are separated into four groups: "Schedule Errors," "Punch Errors," "Job Errors," and "Other Errors."

The following is a definition of each time card error.

Schedule Errors

  1. Unscheduled Absence: This error occurs when an employee has not clocked in on a day that they were scheduled to work.

  2. Not Scheduled: This error occurs when an employee has clocked in on a day that they were not scheduled to work.

  3. Out Early: This error occurs when an employee has clocked out before the stop time specified on the schedule that they are assigned to.

  4. Out Late: This error occurs when an employee has clocked out after the stop time specified on the schedule that they are assigned to.

  5. In Early: This error occurs when an employee has clocked in before the start time specified on the schedule that they are assigned to.

  6. In Late: This error occurs when an employee has clocked in after the start time specified on the schedule that they are assigned to.

  7. Under Hours: The employee has worked less than the number of "Required Hours" specified in the Schedule Rule that they are assigned to.

  8. Over Hours: The employee has worked more than the number of "Maximum Hours" specified in the Schedule Rule that they are assigned to.

Punch Errors

  1. Missed Punch: For every "IN" punch, there must be a subsequent "OUT" punch.  This error indicates that there is a missing punch on the time card record for that day.

  2. Break Discrepancies: The employee has missed a break punch.  They have either clocked out for a break and not clocked back in, or they have clocked in from a break when they did not clock out.

  3. Too Many Breaks: The employee has exceeded the number of breaks specified in the Schedule Rule that they are assigned to.

  4. Long Break: The employee has taken a break that exceeds the break amount specified in the Schedule Rule that they are assigned to.

  5. Long Lunch: The employee's lunch break exceeds the lunch amount specified in the Schedule Rule or Meal Window policy that they are assigned to.

  6. Short Lunch: The employee's lunch break does not meet the lunch amount specified in the Schedule Rule or Meal Window policy that they are assigned to.

  7. Department Mismatch: The employee has specified a department number when clocking in at the time clock, and has entered a different department number when clocking out.

  8. Duplicate Punch: The employee has more than one punch for the same time of day.  This can occur when employees punch more than once at the time clock in the same minute.

Job Errors

Note: The following errors are used with the Job Tracking module of the TimeForce software.

  1. Job Mismatch: This error occurs when an employee has punched in at the time clock with one job number, and out with a different job number.

  2. Task Mismatch: This error occurs when an employee has punched in at the time clock with one task number, and out with a different task number.

  3. Not Allowed on Job: This error occurs when the employee has punched into a job that they have been restricted from working on.  Job restrictions are defined within the Job Profile.

  4. Not Allowed on Task: This error occurs when the employee has punched into a task that they have been restricted from working on.  Task restrictions are defined within the Task Profile.

  5. Job Completed: This error occurs when an employee has clocked into a job that has a status of "Completed" in the TimeForce system.

Other Errors

  1. IQ 1000 Punch Error: This error occurs when an employee has attempted to punch at the clock at a time when they are not allowed (as defined by the IQ 1000 "Allowed Periods").
    Note:     This error is used with the model IQ 1000 time clock only.

  2. No Lunch: This error occurs when an employee is assigned to schedule rule that includes a meal or lunch break, and does not take a lunch.  This error is also generated when an employee is assigned to a Meal Window Policy and no lunch is taken.

Setting Up Error Points

Click on the main "Admin" tab, and then on the Error Point Setup link located under the Company section of the screen.

Each error type is listed under the appropriate section.  The following information is displayed:

  • Error Number: This is the number that appears on an employee's time card when this error is generated.

  • Error Name: This is the name of the time card error.

  • Point Amount: This is the number of points that will be awarded to employees each time this error is generated.  Enter the desired point amount into this field for each error that you would like to track.

Once you have finished entering point amounts, click on one of the [SAVE CHANGES] icons located in either the upper or lower right-hand corners of the screen.