Detailed Instructions on Using Enter Absence

To document an absence on an employee's time card, click on the Enter Absence link located in the row of links at the top of the screen.  The Enter Absence window appears.

  1. The selected employee's Name is displayed at the top of the window. When accessing this screen from the Time Card section of the program, this field is not editable. You must select the desired employee's time card before clicking on the "Enter Absence" link. If accessing this page from the Scheduling section of the program, select the desired employee from the drop-down menu.

  2. The employee's Hire Date is displayed. This field is not editable.

  3. In the Date(s) section of the screen, select the first field if you would like to insert an absence for one day only.  Select the second field if you would like to insert absences for a range of days.  Enter the desired dates into the appropriate fields.  Click on the  icon at the end of each field to select the date from a calendar.

  4. In the Hours section of the screen, select the first field if you would like to enter a lump sum of absence hours.  This setting will be selected by default, with the schedule hours for that day minus the lunch deduction specified (if applicable).  Select the second field if you would like the program to calculate an absence hours total based on the specified start and stop time.  Select the Based on Rule Absence Hours field if you would like the program to generate hours based on the number of "absence hours" specified in the schedule rule of the schedule that the employee is assigned to.

    • Using Schedules and Schedule Rules

  5. Select the absence Type from the drop-down menu.  Your absence codes can be tied to your employees' accrual policies so that absence hours automatically deduct from accrued hours totals.  The Accrual Policy and Available Balance fields display which accrual policy this code is tied to, and the employee's available balance.
     

  1. If you would like this absence to be to be tied to a department, make the desired selection from the Department drop-down menu.

  2. Use the Notes field to enter any additional comments that you would like to make about this absence.

  3. Click on the [ENTER] icon to add the absence to the employee's time card.