New Employees Screen
If the TimeForce database
contains employees that are not assigned to any pay policies, the New
Employees screen will open when any user with the necessary access rights
logs into the system.
Note: In order for the "New
Employees" screen to appear, the user must have the following access
rights specified: "Administrative Policies" and "Add Employee."
See User Security for instructions on
specifying user access rights.
This screen allows you
to assign the new employees to a Pay Group, thus assigning them to each
pay policy specified within the chosen group.
When creating an employee
from within the TimeForce program (from either the main "Employee"
tab or using the Employee Setup Wizard in the "Admin" tab) default
pay policies are already assigned. The
New Employees screen will only appear when employees have been imported
into TimeForce via an Excel Spreadsheet or the Quickbooks or Millennium
Seamless Interface.
Using the New Employees Screen
The New Employees screen
is divided into two sections. The
left-hand side of the screen allows you to search for new employees and
assign them to a Pay Group. The
Pay Groups setup screen appears in the right-hand section of the screen.
Searching for New Employees
All new employees that
this user has access to are listed on this screen. Use
the search option to narrow the displayed list down to specific employees
only.
The
First Name column allows you to
enter an employee's first name to search by. The
Last Name column allows you to
enter an employee's last name to search by. If
you would like to search for employees assigned to a specific department
level only, make the desired selection from the Department
drop-down menu. Click
on the  icon to select the department from a map. Use
the Sort By field to define
how you would like the system to sort the found search results.
Click on the [DISPLAY]
icon to search for new employees.
Assigning New Employees to a Pay Group
New employees are displayed directly below the [DISPLAY] icon on the
left-hand section of the screen. Select
the Pay Group that you would like to assign the employee to from the Assign Pay Group drop-down menu
and click on the [>] icon.
Creating and Editing Pay Groups
The main Pay Groups screen is displayed on the right-hand section of
the New Employees screen. Click
on the following link to view detailed instructions on setting up and
using Pay Groups.
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