Enter Punch Notes

This option allows your Self Service users to add notes to any of their punches in the Time Card section of the screen, without being able to edit the punch information (such as the date and time of a punch or the assigned department level).

When the user clicks on a punch in the Time Card screen, the Enter Punch screen opens with all options grayed out except Notes.

By default, this option is not enabled for “Employee” or “Supervisor” users. The system does not allow you to edit the default security roles. There are two methods of enabling this option for your users:

  • Assign the user to a “Customized Rights” security role. This allows you to manually specify user access rights on an individual basis. See Creating a Customized Rights User for more information.

  • Assign the user to a customized security role. Customized security roles allow you to manually create a user type with the desired user permissions enabled. Assigning users to a customized security role prevents you from having to grant user permissions on an individual basis. See Creating Customized Security Roles for more information.

Enabling the “Enter Punch Notes” Feature

  1. Log into the TimeForce system as an administrator user.

  2. From the row of navigation tabs at the top of the screen, click on the main “Admin” tab.

  3. Click on the User Security link located under the System Tools section of the screen. The main “User Security” screen opens.

  4. Click on the [DISPLAY] icon at the bottom of the User Security section of the screen to bring up a list of each user that has been inserted into the TimeForce system. You can also enter search criteria to bring up a specific user.

  5. Click on the User Name of the user that you would like to enable the “Enter Punch Notes” feature for. The User Info screen appears to the right.

  6. Scroll down until you come to the Permissions section of the screen. Click on the down arrow icon to access the assigned user permissions.

  7. Scroll down again until you come to the Timecard permissions located at the bottom of the Permissions section of the screen.

  8. Under the Self Rights section of the Time Card permissions, put a check mark in the box next to “Enter Punch Notes.” When using this option, the following access rights must also be specified:

    • The “Time Card View” permission must be enabled. Without this permission users are not allowed access to the Time Card section of the program.

    • Ensure that the “Clock In/Out” option is not enabled. If this option is enabled the user is no longer restricted from editing punch information.

  1. To save the changes that you have made, click on the [UPDATE] icon located in either the upper or lower right-hand corner of the screen.

The “Enter Punch Notes” option has now been enabled for the specified user. If you would like to enable this option for all of your Self Service users, reassign them to a customized security role. See Creating Customized Security Roles for more details.