Policies

• Absence Codes: Use this section to create Absence Codes which are assigned to an employee’s time card whenever they take a scheduled day off. Vacation time, sick leave, holiday time, personal time, all are specified as absence codes within the TimeForce software.  Absence codes can be set up to deduct from an accrual policy, and multiple codes can be deducted from the same available accrued hours total.
• Accrual Policies: Insert schedules upon which your employees will accrue paid time off, such as Vacation, Personal, Sick, etc. Non-accruing absence codes are also inserted here.
• Disciplinary Scales: Create rules to be used when collecting individual employee Error Point information. Scales are used to inform supervisors of what disciplinary action should be taken against a specific employee, determined by how many Error Points have been generated by the punch errors on the employee's time card. When an employee reaches a specified number of Error Points, a course of action is suggested (such as "Warning," "Probation," "Termination," etc.) based on the scale threshold.
• Holiday List: Select the days that are to be recognized by the software as paid holidays. Multiple holiday lists can be created and assigned to employees based on position, seniority, shift worked, etc.
• Meal Policies: Use meal policies to automatically deduct a specified break amount from an employee's daily hours. Employees do not need to be assigned to a shift to use meal policies.
• Minimum Hours: Create policies which pay your employees for the specified minimum number of hours, regardless of the number of hours worked.
• Maximum Hours: When assigned to a department, job or task, a Maximum Hours policy only allows your employees to work up to the specified number of daily hours.
• Overtime: This is where you set up your Company Overtime policies. Policies can be set up on a weekly, daily, or daily average basis, or on a specific day of the week, and can use the default overtime rates of time-and-a-half or double-time, or overtime rates can be customized from the System Tools section of the screen.
• Pay Periods: Enter your company pay periods here. At least one pay period must be created before the program can start calculating time and attendance data.
• Premium Pay Codes: Use this section to set up ranges of time that your employees are to receive a pay differential. Define a range of time and the days of the week that the policy is to go into effect, and define the accelerated rate of pay that employees assigned to the policy are to receive for working within the specified time range.
• Rounding: This section allows you to set up customized punch rounding policies. There are two types of rounding policies, Range and Interval.
• Advanced Policies: This screen allows you to create advanced polices (such as Alternate Work Week) to be applied at the employee or company level.